ePayPoint Cash Receipts Service^SM

What ePayPoint Cash Receipts Service^SM does:

ePayPoint Cash Receipts Service^SM is a Point-of-Sale service for the collection of cash, credit/debit card and check payments for patient services, as well as non-patient items, in a healthcare setting.

ePayPoint Cash Receipts Service^SM exceptional capabilities:

Takes all types of payment for any goods or services at any location

Interfaces with multiple patient billing and general ledger systems

Uses card swipe readers and check scanners to fully automate the payment process

A cash control system maintains virtual cash drawers, vaults and master vaults for the orderly collection and deposit of cash receipts

Maintains a hierarchical architecture that supports small to very large healthcare providers, regardless of geography

ePayPoint Cash Receipts Service^SM benefits:

Standardizes the handling of in-person and mailed payments, speeding deposits and eliminating check handling expenses, both internally and at the bank where item-deposited fees are replaced with lower cost EFT fees

When paper checks are converted to electronic, they move through the banking system faster accelerating the revenue cycle; ePayPoint Cash Receipts Service^SMincludes a complete set of features that automatically handles returns as well as manually handling full and partial refunds

Standardized payment processes can lead to reduced training and consolidated functions for significant reductions in staffing costs

Improved control is provided through implementation of payment collection best practices, simplifying reconciliation and reducing potential for shrinkage in cash payments

Significant increases in customer satisfaction when providing patients with the ability to pay any bill at any location

ePayPoint Cash Receipts Service^SM features: 

Separate data entry screens are provided for patient and non-patient payments

Patient payment includes identification of encounter type, such as pre-admission, outpatient, etc. 

Non-patient payments include inventory items that drive the GL account number  (Ex. "Bus Pass"); Inventory and associated G/L number may be maintained at department level 

Void and refund capability, both whole and partial, are supported for all payment types         

 Future dating is available for non-cash transactions and is permitted for a specified number of days into the future 

Payment plans can be setup at time of service

All cash payment transactions must be assigned to a cash drawer

Both physical and virtual cash drawers are supported

Individual and departmental level cash drawers are supported

Accounting is tracked by user ID

Vault Accounting

Vault accounting, along with cash drawer accounting, is used to reconcile department cash and to track bank deposits and withdrawals

Vault accounting operates independently from transactions posted to patient and G/L systems

Vaults can be counted and reconciled at any time

 A master vault can be implemented to manage multiple subsidiary vaults; when implemented a master vault treats individual vaults as cash drawers

Reads magnetic stripe data directly into appropriate web screens

Reads MICR encoded check data directly into appropriate screens

Internal configuration is programmable and is provided and loaded as part of the implementation of service 

Credit card payments are immediately authorized to insure payment

Merchant accounts are from providers of your choice

Payments transfer directly from patient’s account to your account

Payments can be cleared to different merchant accounts for different locations

Corporate Treasury Interface

Check payments are converted to electronic transactions through the financial services industry automated clearing house (ACH) network

Treasury accounts are from a provider of your choice

 Payments transfer directly from patient’s bank account to your treasury account

 Payments can be cleared to different treasury accounts for different locations

Automated Posting Files

For all entries, the remittance advice file is delivered daily as an EDI file

 A separate G/L EDI file is provided for non-patient payments

Customized formats for G/L EDI files meet entity specifications

 All files are securely transmitted using one or more:

 PGP encryption
 SFTP
VPN tunnel

Reporting

Reports are generated by department

 Access to reports is limited to designated users

Access to the cash drawer real-time query feature is limited

User Setup and Security           

Designated users are assigned roles

Roles have various authorities (i.e. permissions)

Roles may be added, changed or removed as necessary to accommodate unique job responsibilities

Users may be assigned to “all” department and entity relationships; “all” relationships are automatically updated when new departments are added

To speak with an IPayX representative to learn more about ePayPoint Cash Receipts Service^SM, please  Click HERE.